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For any organization, there is a world of decisions it has to make; some are about business strategies, some are about people and others about the software that will be used by every stakeholder across the board to achieve the business’ goals and keep the wheels turning towards the attainment of growth and success. Unfortunately, some people underestimate the potential of integrating good software into the market — for it can impact performance and myriad other aspects crucial to a transaction. Take document management and collaboration platforms, for example.

The mere category is sufficient to allude to their importance to a business, and this, in turn, makes it critical to pick a solution that is aligned to the company’s requirements and goals, i.e., it can enable all that effortlessly. A choice in this regard often comes down to two names — SharePoint and Confluence — owning to the fact that they are the leading names in the market for document management and collaboration solutions. However, this is where it gets tricky because it can get quite challenging to decide which one of the two solutions mentioned above would better serve the business’ needs. So, we put together a quick guide to help make the decision slightly accessible for you.

1. SharePoint:
A web-based offering, Microsoft SharePoint, is bundled with some Office 365 offerings. However, it remains best suited for document management, i.e., storing, organizing, accessing, and sharing documents. Listed below are the most vital things to note about this product:

It’s UI/UX is highly familiar since it is a Microsoft offering; given how ubiquitous the company’s Office offerings have been, you will feel at home with SharePoint.
It scores high for interoperability and integration since Microsoft integrates all of its tools, including for CRM, ERP, MS Office, and so much more.
It is clear to see that SharePoint offers a world of features and functionalities to tend to users’ and companies’ every document management and collaboration-related need. However, this also means it requires extensive training beforehand to understand how to use its many features and adequately utilize its benefits.
2. Confluence:
An Atlassian offering, Confluence has quickly climbed the popularity charts owing to its potent functionalities, ease of use, and more.

It offers a plethora of document templates, provides ease of uploading, and more.
It lacks when it comes to interoperability since it can be integrated only with JIRA and HipChat.
Unlike Microsoft SharePoint, Confluence doesn’t get an integrated chat feature, thus leaving the latter at somewhat of a disadvantage.
Confluence is significantly easier to find one’s way around since it doesn’t offer as many features as SharePoint.
It is clear to see that even though both of them offer their set of robust features and advantages, the Microsoft platform has a distinct edge over Confluence. It is why more and more businesses opt for SharePoint app development in their pursuit of A-grade management of their business documents and more.

Today, Robotic Process Automation (RPA) is a trending topic of discussion amongst business enthusiasts. Whether automating business processes, managing data, eliminating tedious manual tasks, or freeing workforce to focus on higher-value work, RPA tools like Automation Anywhere, UiPath, etc. have been doing it efficiently. They are being used on a large scale by diverse industries worldwide.

Talking about the business data, RPA has a vital role to play in data management of enterprises. Data has become the most valuable asset in today’s digital era. A data-focused organization can grow leaps and bounds while the ones who don’t manage their data efficiently, can lead to harmful decision-making and ultimately unexpected losses. RPA software solutions provide 100% accurate data and can efficiently manage several data-driven tasks.

Significance of Robotic Process Automation in data management and data entry tasks:

Many organizations are using the RPA tools for increasing the efficiency of their internal operations and processes. Manually, it is almost impossible to keep track of all the data in any organization. On the contrary, RPA can record minute-to-minute details. Also, data entry is one of the most time-consuming jobs in the majority of organizations. RPA solutions can effectively automate rule-based, mundane tasks that are usually carried out manually.

RPA is trending in diverse business sectors like manufacturing, healthcare, retail, banking, human resource, BPO, etc.

Some of its applications are:

order-processing in the retail industry,
recording and maintaining Bill of Materials (BOM) in a manufacturing company,
generating data in financial processes in the banking sector,
Even giants like Google, Microsoft, Walmart, AT&T, Amazon, Deloitte, Xerox, etc. use RPA for their internal data management as well as for data entry jobs. They have a huge amount of unstructured data that includes invoices, certificates, declarations, and other employee details coming in large volumes every single day. RPA software solutions manage this data with a high level of accuracy and speed.

RPA has made a huge contribution in the start-ups and small and medium-sized businesses as well, where the resources and budgets are limited.

Ways in which RPA software solutions enable data management!

There are various ways in which RPA allows data collection and storage from different sources in an organization, as mentioned below.

Scraping data from the internet
Copying and pasting data
Extracting structured data from different documents
Make calculations
Collecting statistics from social media platforms
Filling the forms automatically
Reading and writing from databases
This data can be used for improving the workflows and ultimately a better revenue generation in businesses.

In data centers, RPA is combined with other techniques for creating advanced data handling solutions. Tasks like data cleansing, analysis, normalization, creation, wrangling, updating, etc. are made more efficient by employing these techniques.

Data is the foundation of the knowledge, information and ultimately for smart decisions and right actions in any business. Modern RPA tools like Automation Anywhere, UiPath, etc. are gaining high popularity nowadays as more and more enterprises understand the benefit of automating routine, complex tasks while ensuring appropriate data management.

Final Wrap-up:

As a business grows, the volume of data also increases and its management needs attention. If you want to bolster your business, you cannot ignore the most important asset of your business- data. RPA provides innovative solutions for improving data quality and enhancing outcomes in all analytical areas.

For implementing RPA solutions in your business, you need to analyse your existing processes, recognize the results that matter the most and then plan a strategy discussing with your RPA service provider.

If you want to leverage the benefits of data management with RPA tools in your business, Biz4Solutions, a top Robotic Process Automation company, can be your partner. We have catered to many companies across the globe with our technical expertise and experience in RPA.